POSITION OVERVIEW

• Job Title: Office Administrator
• Reports to: Pastor White – School Director
• Location: Fairview Heights, IL
• Status: Full-time for 2024-2025 school year
• Work hours: 7:45 am- 4:15 pm Monday-Friday

POSITION BENEFITS

• Salary, commensurate with experience
• Modified schedule in the summer
• Paid Time Off and school holidays off
• Health, 401 K, optional Dental & Vision 
• Small school
• Work within a supportive Christian work environment

HISTORY

For over 50 years, Berean Christian School has equipped Kindergarten through high school students academically, spiritually, and relationally to follow Christ and serve others. Passionate about both education and community, Berean Christian School uses A.C.E. Curriculum which affords the students to have individualized course work set at their own pace.  We offer students a strong foundation in academics, grounded in the Word of God and leadership qualities.    We strive to embody Kingdom values and priorities by making this Christ-centered education accessible to all, breaking down the financial, academic and geographic barriers to traditional private school education. We expect and embrace failure, struggle, and opportunities to honor each other in a diverse community. We seek educators and staff who will expand and carry this vision forward with humility and grace.

Position Requirements/Qualifications:

• Agree with the Berean Christian School & Edgemont Bible Church statement of religious beliefs.
• Steward the mission, vision and values of Berean Christian School.
• Demonstrate an ability to build relationships, communicate and collaborate with our diverse community.
• Abide by Berean Christian School employee expectations, see below.
• Hold a Bachelor’s degree, or High School diploma and related, equivalent work experience.
• Prefer three (3) years experience in business operations and/or administrative support, preferably in a school setting.
• Prefer three (3) years experience with a school management platform and admissions process.
• Prefer experience with website builder and management platform, preferably Squarespace.
• Excellent communication and interpersonal skills – written and verbal.
• Current first aid certification, it can be paid by the school.

Position Essential Duties and Responsibilities:

• Manage the front office operations and associated responsibilities.
• Attend to the medical needs of students and manage medication dispensation according to school policy.
• Coordinate and assist leadership in managing the school’s admissions and re-enrollment process and associated responsibilities.
• Collaborate with the Finance and HR/Benefits Manager to support business operations and administrative services and responsibilities as needed.
• Provide administrative support to the Director of School and the PTO.
• Collaborate and work closely with all staff.
• Collaborate with leadership about staff events including planning, execution and coordination with volunteers.
• Manage family and student onboarding and offboarding and assist with staff onboarding/offboarding as needed.
• Work regularly in the areas of data management, record-keeping, school-wide technology & software management, document creation, school-wide communications and problem-solving.
• Assist in management of the school’s website and coordinate any updates with leadership staff.
• Serve as primary liaison with the school information system (SMS) platform vendor.
• Work regularly with the following systems:

School Management System (SMS)

School management platforms/applications

Mass email & marketing platforms/applications

Microsoft Office software (Word, Excel, Powerpoint, etc)

Google Applications

Website platform – WordPress

Design software

• Oversee summer supply ordering, which includes student supplies and curriculum..
• Manage cash, check or credit card payments from parents and oversee petty cash.
• Assist with facilities support and emergency response systems and responsibilities.
• Demonstrate excellent written and oral communication, interpersonal, and presentation skills with the ability to warmly and effectively interface with students, staff, families and others with genuine compassion, concern and empathy for all.
• Steadfastly hold self accountable to high standards of professionalism and confidentiality.
• Actively engage in productive and collaborative dialogue to assist in problem solving.
• Demonstrate flexibility and a willingness to “sweep the floors” – complete all tasks, regardless of perceived importance, with a positive attitude, personal humility and a willingness to learn.
• Be a calm, welcoming, peaceful and joyful presence with the ability to multitask and prioritize in a busy & demanding work environment.
• Be a self-starter and take tons of initiative and a willingness to learn new skills and complete assigned tasks timely and with attention to detail and accuracy.
• Demonstrate excellent organizational and analytical skills.
• Assist with researching, benchmarking and keeping abreast of best practices in the above areas to ensure compliance and relevancy/application to school business operations & finances.
• Perform special analyses, other duties & assist with special projects as requested or needed.